Publications and/or Copyrighted Materials
Publications and/or copyrighted materials purchased directly from the publisher or copyright holder are exempt from competitive bidding. (Executive Order BJ 20101-16Section 5A (7)
Publications shall be defined as books, journals, magazines, manuals, periodicals and other published text.
Copyrighted materials shall be defined as any testing, literary, musical, film, video or artistic work that exclusive legal right is held to reproduce, publish, and sell the printed matter or form.
For an aggregate purchase of items exceeding $5,000 from one or more supplier sources, the following shall be required for any publications and/or copyrighted materials to be exempt from soliciting competitive quotes:
- Funded and approved purchase requisition.
- Current price support of books, text or publications with any applicable shipping charges.
Publications or other printed matter in excess of $5,000 to be purchased not supported by publication or copyright shall be bid in accordance with guidelines set by the Small Purchase Executive Order.
For a single purchase transaction up to $5,000 with only one supplier source, the following will only be needed to make the purchase provided there are no other purchases to be made by the budget unit with other publication or copyright holder suppliers:
- Funded and approved purchase requisition.
- Current price support of books, text or publications with any applicable shipping charges.