Policies and Procedures

Confidentiality and Release of Information

The Career Services Center and Disability Services is committed to ensuring that all information regarding a student is maintained on a confidential basis as required or permitted by law. The department will retain all information provided by the student. No one has immediate access to files except for the Disability Services Counselor, the Disability Services Advisor, and the Vice Chancellor for Student Services. A student has the right to review his or her own file.

Any information regarding the disability is considered confidential and will be shared with others within the College on a need-to-know basis only and the student will be contacted in this instance. In other words, faculty members do not need to have access to information regarding a student’s disability, only the appropriate accommodation(s) that are appropriate and necessary to meet the student’s needs. Confidential information is kept in a separate file and is not considered a part of a student’s educational record.

Information in files will be released only in the following circumstances:

  • the student states the intent to harm himself or herself or others
  • a student’s file may be released pursuant to a court order or subpoena
  • a student may give written authorization for release of information when he/she wishes

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