Award Terms and Conditions

Acceptance of your financial aid award indicates that you agree to comply with the rules and regulations that govern the programs for aid as well as the policies of this institution. Your award is subject to change if corrections or revisions are made to the information you provided on your applications for aid.

Funds are awarded based on anticipated hours for the upcoming semester. The initial award amounts are based on full time enrollment and subject to change due to change in enrollment status. Please note this award is based on enrollment in an approved Title IV eligible program.

It is your responsibility to read and understand all “Terms”, “Terms and Conditions”, and “Rights and Responsibilities” prior to accepting federal financial aid awards.

Additional Assistance

If you receive additional funds not listed on your Award Notice (scholarships, departmental awards, etcetera) report them immediately to the Financial Aid Office. Your aid may be adjusted as a result of these funds. You will be notified in writing of any resulting changes in your eligibility for aid.

Previously Received Title IV Aid

You must not be in default on any federal educational loans, or owe any refunds on federal grants received at any post-secondary institution to receive federal student aid.

Use of Funds

Funds received through financial assistance programs may only be used for educationally-related expenses incurred for the academic year. All federal aid (with the exception of FWS) will be applied directly to your institutional charges, which may include: tuition, fees, housing and other allowable charges. Funds in excess of these charges will be paid to you within 14 days of the existing credit balance, unless otherwise authorized by you in writing.

Enrollment Requirements

Generally you must be enrolled as a regular student in an eligible program to receive financial aid. Because aid programs can have specific enrollment requirements (i.e. must be enrolled six hours, etc…), be sure to check your awards for their minimum enrollment status requirements.

Withdrawal

Withdrawal from coursework may jeopardize your current and future financial aid eligibility. If you withdraw or are asked to withdraw, you must inform the Financial Aid Office immediately. Depending on the length of your enrollment for the academic period, you may be required to repay all or part of the aid you received.

Satisfactory Academic Progress

Satisfactory Academic Progress (SAP) is the measure of a student's successful completion of coursework toward a certificate or degree. Federal regulations require schools to monitor cumulative grade point average and the percentage of coursework completed at least once a year. Students who fail to achieve minimum standards may lose their eligibility for federal, state and institutional financial aid programs. You must read and understand the BPCC SAP policy.PDF File

Eligible Programs of Study for Financial Aid

(Effective fall semester 2015 and subject to change based on federal regulations)

All associate degree programs are eligible for federal financial aid.

The following Certificate of Technical Studies (CTS) programs are eligible for federal financial aid:

  • Accounting Technology: Account Clerk
  • Advanced Manufacturing and Mechatronics
  • Business Entrepreneurship
  • Communication Media
  • Construction Technology
  • Culinary Arts
  • Energy Services
  • Health Information Technology
  • Industrial Control Systems
  • Information Systems Security Professionals
  • Legal Assistant
  • Paramedic
  • Pharmacy Technician
  • Phlebotomy
  • Programming for Digital Gaming
  • Retail Management
  • Senior Systems Managers
  • Theatre

The following Technical Diploma (TD) programs are eligible for federal financial aid:

  • Medical Assistant
  • Medical Office Specialist
  • Surgical Technology

The following programs are NOT ELIGIBLE for financial aid:

  • CTS General Studies
  • CTS Music
  • All Technical Competency Areas (TCA)

Enroll in courses that apply to your degree program

You must only enroll in courses that will lead to a degree or certification and it must be your intent and purpose to obtain a degree or certification at Bossier Parish Community College.

Repeated Courses

Federal financial aid funds may be paid for repeated coursework previously taken in the program but may not include more than one repetition of a previously passed course. This means courses for which you have passed with a grade of D or better can only be repeated once in your enrollment status to count for Federal Financial Aid funding.

Session courses

Federal financial aid for Pell grants is paid on attending hours. Students enrolled in sessions may not be eligible for their full disbursement until subsequent sessions begin. Disbursement for sessions will occur ten (10) days after the class begins and is determined after the instructor confirms you began attending the class.

Use your federal funds for educational expenses

Acceptance of your financial aid award indicates that you agree to use any funds you receive under the federally assisted loans, grants, or work-study programs only for expenses related to your study at Bossier Parish Community College.

Enrollment Requirements

Federal Financial Aid enrollment requires:

  1. You must be enrolled in an eligible degree program and
  2. You must be enrolled in eligible courses that apply to your degree program

Federal Direct Loans
You must be enrolled in at least six (6) credit hours that apply to your degree program.

Federal Work-Study (FWS)
You must be enrolled in at least six (6) credit hours that apply to your degree program.

Federal Grants (Pell grant, SEOG)
Students eligible for grants do not have to enroll full time to receive grants. Grants are prorated based upon the Expected Family Contribution (EFC) from the FAFSA and eligible hours enrolled.

Transfer Students

Transfer students must report all colleges and universities previously attended. Any transfer student who does not disclose this information is subject to adjustment or cancellation of their financial aid.

If you were enrolled at another school during the current award period, you must contact that school(s) to request they cancel any aid awarded for the current semester and any future aid that was awarded to you.

Federal Direct Loans

All FRESHMEN, first time borrowers must complete Loan Entrance Counseling for Undergraduate Students at www.studentloans.govWill open new browser window or tab before loans will be originated.

All student loan borrowers must complete and submit a Master Promissory Note (MPN) electronically at www.studentloans.govWill open new browser window or tab every 10 years unless inactivated by student.

All Federal Direct Loans must be disbursed in two separate disbursements regardless of length of loan period. Students attending both Fall and Spring semesters will receive two disbursements; one in the fall semester and one in the spring semester. Direct loans for students who are attending only one semester in an academic year (fall only, spring only, or summer only) will be divided into two disbursements; the first disbursement at the beginning of the semester and the second disbursement around mid-term.

Refunds and the BPCC Debit Card

Bossier Parish Community College issues refunds through the use of the BPCC Debit Card. The debit card gives the student options for selecting how they would like to receive their refund. The following information will help explain the BPCC Debit Card and how it works for the student.

Three Easy Steps to Get Started:

  1. Look for Your Card in the Mail
    For students receiving a refund through the BPCC Debit Card, the card will be mailed to the student at the address on record in the Admissions office. If the address has changed the student will need to notify the Admissions office and submit a change of address as soon as possible. The BPCC Debit Card will not be forwarded to a new address and will be returned to Higher One which may delay the student receiving their refund. It is important for the student to verify their address prior to their refund being issued. The student's debit card will be ordered once the Financial Aid department processes the student's financial aid and it is refunded to the student's account. Once the debit card has been ordered the student should expect to receive the debit card in the mail between seven and ten days after it is ordered.
  2. Activate Your Refund Preference
    Once the student receives the debit card, the student will perform the following steps to select the desired refund preference:
    1. Visit www.bpccdebitcard.comWill open new browser window or tab and enter your card number to get started.
    2. Enter the requested information and select your refund preference. Choosing an Easy Refund is the FASTEST refund option.
    3. Your BPCC Debit Card is now activated and ready to use!
  3. Benefits of Easy Refund and the OneAccount
    The OneAccount is a great way to manage school expenses while keeping them separate from other expenses. And with an Easy Refund, your refund money is deposited directly into the OneAccount for use as soon as BPCC releases it. Easy Refund is by far the fastest and easiest way to gain access to your refund money, so don’t wait to start taking advantage of this great benefit!

At www.bpccdebitcard.comWill open new browser window or tab, you will be allowed to CHOOSE your refund preference. You will have the following three (3) refund choices:

Refund Choices Refund Description Time of Refund
1 Easy Refund Don't Wait for Your Money... Get an Easy Refund 
I would like to have my financial aid refund or other refunds from Bossier Parish Community College deposited directly into my OneAccount. With the OneAccount and the BPCC Debit Card, any refund from BPCC is available in the fastest way. There is no charge to receive refunds directly into the OneAccount. There is no monthly fee or minimum balance requirement for the OneAccount. Please note: In order to avoid any potential service charges when using the debit card, always "swipe and sign using the 'credit option' when transacting business at merchants"
When the funds are released by the college
2 ACH Transfer (to other bank) Please deposit my financial aid refund or other refunds from Bossier Parish Community College into a third party bank account. There is no charge for receiving your refund in this way, although it can take up to 3 business days longer to receive a refund, as compared to the Easy Refund preference. To receive your refund by ACH transfer, you will need to have this option selected, and will also have to complete, print and mail in a paper ACH form. Higher One will send you an email confirmation when we receive your form to notify you that it has been inputted into the system. 3 or more business days after funds are released by the college
3 Paper Check Please send financial aid or other refund checks to my primary address. There is no charge for receiving refunds in this way, although receiving a check via first class mail may add (5) or more business days to receive the refund check. This is a check mailed by Higher One and not by your school 5 or more business days after funds are released by the college

Incarcerated Students

Incarcerated students are not eligible for federal financial aid.

An incarcerated student is a student that is serving a criminal sentence in a federal, state or local penitentiary, prison, jail reformatory, work farm or similar correctional institution. A student is not considered to be incarcerated if they are in a halfway house or home detention or is sentence to serve only weekends.

Drug Convictions

Students convicted of drug offenses committed while receiving Title IV federal financial aid may be ineligible for federal financial aid for one or more years from the date of conviction. Federal aid includes: Federal Student Loans, Federal PLUS Loans, Federal Grants and Federal Work Study.

More information about drug convictions and federal aid eligibility.Will open new browser window or tab